A rapidly growing business can quickly turn into a complex web of software apps, inventory management systems, accounting, and financial consolidation systems. Totally avoidable with all-in-one business software.
Got the software blues? This is when companies try to leverage technology to operate businesses only to find that the software is not meeting all their goals. Ironically, too much technology seems to get in the way. You could be looking for speed, savings, and efficiency with different types of software only to get hit with more complexity than you bargained for.
This leads to small businesses being pulled in different directions. This has seen a lot of companies turn to single purpose applications to cut down the time spent on project management, billing, help desks, and other business operation tasks. A recent survey reveals that over 94% of SMBs are now turning to smartphones to conduct business since mobile technology is giving them a competitive advantage.
But what a lot of these business owners do not realize is that the single-breed apps and programs they’re using could be doing the exact opposite of what they intended. Having a wide range of software could be impeding your chances at success. All while making it that much more difficult to accomplish even the most basic business tasks.
Why Too Many Solutions can be Overwhelming
One of the most common mistakes made by small businesses is relying on too many single-purpose applications. Thanks to slick sales pitches that distill the so called best of breed programs, small businesses have been made to feel as if using these tools is virtually a requirement for success.
1. Resource Drain
However, the time, money, and effort spent on these singular purpose applications quickly adds up. Before you know it, your business is being overwhelmed by the very same apps you chose to save you time and money. After a while, you’re in more sales productivity pitfalls than you can get out of.
To be entirely fair, a lot of these best of breeds offer benefits and features that could prove valuable to your business. The only downside is the time users spend moving from one app to another. This could add up to lots of wasted hours over the course of a few short months.
Think about it this way. If it takes just 20 extra seconds to open an app, then a business with 80 employees will be wasting over 500 hours a year. This could translate to losses numbering in thousands of dollars depending on the compensation model. But that’s not even the worst part.
2. Integration Issues
The problem gets further compounded when you use single breed programs that do not integrate with each other. Let’s say for instance that your time tracking application does not integrate with your accounting program. This means that the business owner suddenly has to manually move data from one system to another.
It’s not all gloom and doom for these one-purpose applications though. They can be extremely beneficial if what you want is a single solution. The problem comes in when companies start using too many of them at the same time. You’ll definitely want to watch out for this long list of software integration challenges.
Having one program for billing, another application for CRM, and another for project management is too huge a drain on resources to ignore. Especially for small businesses and startups. Once any savvy entrepreneur notices this, they tend to look elsewhere for all-in-one business software.
All-in-One Software Solutions
As we mentioned earlier, a growing business can quickly turn into a complex web of software apps, inventory management, accounting, and finance systems. Needless to say, this type of management architecture is highly suboptimal for dealing with short term needs. Likewise, it can also cause irreversible damage to your profitability in the long run.
To overcome the aforementioned challenges that come with racking up too many single-use applications, businesses are making the switch to integrated business management software. These solutions save on time spend switching back and forth. As a result, companies can actually save resources by training sales reps on one single app.
Here are 10 ways investing in all-in-one software can benefit your business.
1: Cost Reduction
If you’re just starting up, a small monthly fee for one software program sounds great. But fast forward to a few months of solid business growth and one app turns into 20. Before you know it, you’re dishing out hundreds of dollars each month for different programs with overlapping features.
A lot of people think that the prices for all-in-one software solutions would be more since you’re basically using the same amount of programs. However, integrated business software provides a lot of cost benefits. For one, you save on time and create more productivity since sales reps don’t have to switch back and forth between applications.
Secondly, a centralized platform also means simplified pricing models and easier bookkeeping. This means your brand will understand exactly what they’re paying for in the end. As opposed to calculating the total expense of multiple software with different billing cycles and pricing models.
Most business activities that benefit companies are those that put the interest of your retail partners first. The usability of integrated software systems is substantially higher that when you have your reps bouncing from one program to the next all day. Similarly, brands that have better ease of use with integration tend to have an easier time when it comes to sharing reports with partners.
Single use apps are not accessible. A lot of companies get easily turned away from these types of programs since it usually means having to train reps on multiple platforms. It’s easy for your teams to mix up various apps lading to errors all around. And even if those mistakes do not cause a huge impact on your bottom line, they can still harm the customer experience. As we already established in a previous post, it’s all about creating memorable customer experiences.
The more software slip ups you have during every workday, the higher the potential for missed opportunities. But if your employees don’t even have to stop and think about what app they’re using, then you get a smooth, seamless and professional experience. All in one software solutions are more accessible compared to single-use platforms. As a result, your workforce will find it easier and faster to get used to the technology.
3: Integrated Software Scalability
Scalability is hands down one of the most prominent advantages of consolidating all your programs into one platform. You will definitely need a software solution that grows with you if you plan on expanding your business. Compared to single breeds, all in one retail execution offers far more scalability.
You don’t have to update each application individually if you’re dealing with an all-purpose system. Thanks to this accelerated scalability, business owners are guaranteed timely and consistent performance upgrades which in turn boost profitability and productivity. All-in-one software allows for near-instant scalability making it a more versatile solution for businesses of all sizes.
4: All-in-One Software Security
When dealing with cloud-based solutions, security becomes a major priority. You could lose a lot of data or money due to a single breach in your field execution software’s security. Fortunately, multipurpose programs come with a wide range of security advantages for your company and customers.
Now, imagine the challenge involved in finding security solutions that work consistently across multiple applications. Security measures that excel on point of sale programs may not necessarily do the same for a different inventory management tool. Fortunately, this is not an issue with all-in-one software solutions.
Multi-breed apps allow for consistent security measures across the entire platform even with different models involved. Compared to single breed solutions, finding and implementing an overall security solution becomes more straightforward this way. Check out our article on how to protect your business from cyber attacks.
5: Efficient Data Collection
One of the pillars of modern business is efficient, ongoing data gathering. Your business has to collect a varying array of information to enhance the usefulness of your analytics. However, this too comes with its own set of challenges. More data points means a longer collection and organization process.
All-encompassing solutions come with the benefit of collecting more versatile data and delivering it in a way that’s easy to put it into action. So not only do these systems give you far more information, they also provide it in a singular pipeline as well. A small team of data analysts could get immensely actionable statistics from just one execution app.
Big or small, all businesses can benefit greatly from a well-rounded, streamlined, data-collecting solution. Researchers, developers, and your brand will all gain helpful insights that can be used to plan out business growth. Once collected, you can then use the data to create better content for your customers.
6: Integration and Compatibility
Not all software or apps integrate together seamlessly. This lack of integration remains among the leading shortfalls of single-use apps. For instance, different aspects of selling in retail connected. As such, incompatible software really doesn’t make much sense in the real world.
On the flip side, multipurpose software guarantees compatibility throughout all the processes. Your reps can be sure all their functions work together seamlessly with this type of model. With single use programs, you have to spend extra time and money finding integrating alternatives. Obviously, this option limits most of your choices such that you may not be able to find any compatibility at all.
Fortunately, it’s much easier to introduce new service when you’re dealing with an all in one solution. An advanced feature could come out for one of the apps and you wouldn’t have to worry about updates causing potential compatibility problems. Nothing will cause harm to one function if favor of another since all upgrades apply to the entire suite.
7: Real-Time Visibility
A business can never really have a complete view of their activities in real-time. Not when it’s dealing with overlapping databases and multiple siloed systems. If you have to move from one program to another, this will prevent you from making immediate, accurate business decisions. The kind that are required to remain quick and agile in a competitive marketplace.
With integrated software and multipurpose applications, you can save countless hours of trying to make sense of outdated, error-prone information. Integrated programs give you real-time visibility into literally every aspect of your business so you can make instant changes and alterations to enhance productivity.
8: Lower Customer Churn
This is hands down one of the most powerful benefits of using multipurpose software programs. If you’re looking to retain your customer base, then you have to provide an exceptional customer experience for all your potential buyers.
With integrated software systems, your customers have access to their data anytime, anywhere. They can avoid inventory sync issues and get their concerns solved faster than before. And when a customer is satisfied with your service, they are more likely to return and buy from your company again. This is the very definition of good customer service.
9: Enhanced Productivity
Your employees and sales reps simply cannot perform at optimum levels if they’re bogged down by disjointed and inefficient single use software. Even simple tasks like transferring customer data from one app to another becomes unnecessarily complicated.
Not only do you take away from your employees core duties, you reduce the overall agility of your company. What’s more, you open up chances for more errors. Adopting an all-in-one solution could be the kind of improvement you need to get your company’s efficiency and profitability to where it needs to be.
10: User-Driven Innovation
It’s very easy to make changes and improvements quickly when you’re dealing with all-in-one software applications. Imagine trying to make upgrades to changes to dozens of applications simultaneously.
Needless to say, it will take a lot of time, effort, and manpower to achieve this otherwise simple feat. Regular users can make full use of their functions and address performance issues much faster. This will allow your company to create tailor made workflows that support prime performance.
All-in-One Software Conclusion
Single-use applications are perfect for companies that only need to resolve one problem. However, businesses that are growing rarely have only one problem to solve. That’s why they end up with a multitude of solutions.
As such, this added functionality to solve many issues at once is best met with an all-in-one software. This type of software offers advantages to reps, retail partners, managers, and the entire brand as a whole. Multipurpose apps trump single use models in nearly all categories.
Take Veloxy for example. Instead of having one software for email marketing, another for sales engagement and two more for CRM and AI automation, why not take advantage of this incredibly versatile integrated sales software system?
Veloxy is an AI powered, all-in-one software guaranteed to increase efficiency and productivity of your sales force by taking the grunt work out of selling. With Veloxy Sales AI leading your analytics and Veloxy Mobile automating all non-selling activities, your reps can exceed their quotas every single time with no hassle.
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